Job Description

itD is seeking an Executive Assistant & Office Manager to provide high-level administrative support to executive leadership while ensuring smooth daily operations of our Campbell, CA office. This role requires a proactive problem solver with exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be comfortable balancing executive-level scheduling and correspondence with office management duties such as vendor coordination, facility upkeep, and event planning.

This long-term W2 opportunity is based in Campbell, CA and follows an on-site work model.

Pay Rate: $65,000-80,000 annually, depending on experience.

We provide comprehensive medical benefits, a 401k plan, paid holidays, and more.

Please note that we are only considering direct W2 candidates at this time, as we are unable to offer sponsorship.

Executive Support

• Manage executive calendars, including scheduling meetings, coordinating travel, and handling logistics.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Act as a liaison between executives, staff, clients, and external partners.
• Organize and prepare materials for meetings, including agendas, presentations, and minutes.
• Maintain confidentiality of sensitive information at all times.

Office Management

• Oversee daily office operations, including supplies, equipment, vendor management, and facility upkeep.
• Coordinate office events, meetings, and company gatherings.
• Manage incoming calls, mail, and deliveries.
• Implement and maintain office procedures and systems for efficiency.
• Serve as the primary point of contact for building management and maintenance requests.

Administrative Coordination

• Process expense reports, invoices, and purchase orders.
• Assist with onboarding new employees and coordinating workspace setup.
• Maintain company records and ensure compliance with internal policies.
• Support HR and operations teams with administrative projects as needed.

Internal Responsibilities

• Act as liaison between leadership and internal teams for operational needs.
• Support internal reporting requirements and assist with tracking deliverables.
• Manage communication with corporate teams regarding shared resources and project timelines.
• Maintain organized records and documentation for internal reference and audits.

Required qualifications and skills

• Minimum 5 years’ experience as an Executive Assistant, Office Manager, or in a similar administrative role.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and/or Google Workspace.
• Discretion in handling confidential information.
• Ability to work on-site in Campbell, CA.

Preferred qualifications and skills

• Experience in supporting C-level executives.
• Familiarity with project management tools such as Asana or Trello.
• Basic understanding of HR processes and office budgeting.

Education

• Bachelor’s degree preferred, or equivalent work experience.

Company Description

About itD:

We are part of a new generation of consulting and software development company that blends diversity, innovation, and integrity with real business results. Our structure rejects any strong hierarchy, empowering us to deliver excellent results. We are a woman- and minority-led firm. Every day, we challenge ourselves to be considerate, fair and to re-think what great outcomes mean for our customers. This permeates down to how we approach every interaction, on every project, for every client. You’ll thrive here if you are a dynamic self-starter, a difference-maker or someone who wants to deliver great results, without constraints.

The itD Digital Experience:

Joining us means you’ll be part of our global community, you have a say about your own career journey, and you’ll get a chance to give back to causes that matter. You will experience working with Fortune 500 companies and high-performance teams across numerous industries.

itD offers our employees excellent benefits such as medical, dental, vision, life insurance, paid holidays, 401K + matching, networking & career learning and development programs. We are growing and we want to see you grow!

Visit to learn more about what working at itD can mean for you.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.

itD is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please contact us at [email protected] and let us know the nature of your request and your contact information.

Additional info

Dynamic environment in a culture of respect, empowerment and recognition for a job well done, apply today!

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